COMPANY:
MSP is a fast-paced association management company located in Rockville, MD with over 20 clients. Qualified candidate must possess 2+ years’ meeting experience, be highly motivated, able to set and shift priorities as needed to meet deadlines, be capable of working independently and as a strong team player, have outstanding problem-solving ability, and be capable of handling multiple projects simultaneously. Travel is required. Association experience and computer literacy with Memberclicks and Cvent is a plus. Certified Meeting Professional (CMP) designation is preferred but not required. Two days of telework a week is permitted with supervisor approval after orientation period. Excellent benefits package.

LOCATION:
Rockville, MD (Possibility for Hybrid)

TRAVEL REQUIREMENTS
Travel as needed, up to 8 times a year. Trips may be for 5+ days.

JOB SPECIFIC DUTIES:

• I. Site Selection
  • Assists the Vice President, Meetings Management and work with appropriate association volunteers and staff members to recommend and select sites appropriate for meetings.
  • Conducts site visits and/or pre-planning sites as needed.
• II. Meetings Management
  • Learn and understand the objectives of the meetings.
  • Prepares timeline for each meeting.
  • Works with the hotel staff and vendors to plan all details prior to meetings.
  • Works and communicates with internal staff on status of the meeting.
  • Manages staff travel, arrangements and schedules for on-site duties of the meetings.
• III. Meeting Promotions
  • Works in concert with the Communications/Marketing departments to prepare brochures, vertical responses, website updates, social media and other information for promotion of each meeting.
  • Works in concert with the Communications/Marketing departments to prepare the program brochure and final program and other informational literature for attendee packets.
  • Prepares meeting materials and packets.
• IV. Speaker Management
  • Communicate with speakers to obtain information for promotional brochures, handouts and any travel/hotel itineraries.
  • Manages the conference app, if applicable, to include speakers and handouts.
  • Arranges travel and hotel accommodations for speakers.
• V. Registration
  • Works in concert with Member Services staff who oversees the registration process including creating meetings database and reports, entering registrations, running badges/reports and ordering supplies for client meetings.
• VI. Financial Management
  • Work with the respective Executive Director to prepare meetings budgets as required.
  • Monitors meetings expenses and keep the Executive Director updated on all financial expenditures.
  • Consolidate invoices.
• VII. On-Site Management
  • Lead and works on site to make sure all functions go as planned.
• VIII. Exhibits and Sponsorships Management
  • Work with the exhibits/sponsorship staff to oversee the setup and needs of each exhibitor and/or sponsor.
• IX. Special Events
  • Works with appropriate association volunteers and staff on social functions/special events, as required.

 QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each of the job specific duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/ or ability required.

• College degree or comparable experience
• 2+ years experience working on meetings in an association environment
• Demonstrated budgeting and financial management skills
• Experience working in convention and hotel facilities
• Computer literate with proficiency using Word, Excel, and databases is a plus
• Excellent project management, problem solving, and organizational skills
• Ability to work effectively with a variety of people at all levels
• Ability to work under pressure and meet deadlines
• Excellent verbal and written communication, and presentation skills
• Must have the ability to work independently
• Strong customer service orientation
• Detail oriented and accurate
• Association experience is desirable.

The Editorial Services Manager provides editorial expertise for MSP client communications, ensuring vibrant, error-free content, produced on time to high-quality standards. This position is responsible for establishing editorial style guides, overseeing and directing content for newsletters and magazines, and editing all clients’ mass communications as needed.

LOCATION:
Rockville, MD (Possibility for Hybrid)

COMPANY:
MSP is a fast-paced association management company located in Rockville, MD with over 20 clients. Qualified candidate must possess 5+ years experience, be highly motivated, able to set and shift priorities as needed to meet deadlines, be capable of working independently and as a strong team player, have outstanding problem-solving ability, and be capable of handling multiple projects simultaneously. Association experience is a plus. Excellent benefits package.

JOB SPECIFIC DUTIES:

• I. Editing
  • Proof/edit all client mass communications—newsletters/magazines, brochures, ads, blast emails, meeting materials, website content, etc.
• II. Publications
  • Serve as managing editor for print publications
  • Work with client newsletter editors, committees, members, and others on the coordination of all articles and production schedules
  • Work with client editorial review committees on the solicitation and review of newsletter articles
  • Communicate editorial feedback with article authors
  • Work with the Marketing Director to establish production schedules, add schedules to Asana, and ensure that deadlines are met
  • Work with Production Managers on print and publication needs
  • Work closely with graphic designers on newsletters and publications to ensure accuracy of content (i.e. text, charts, and graphics) and adherence to branding
• III. Association Management
  • Work closely with other staff and volunteers to create high-quality publications and communications
  • Work with task forces, committees, and boards of directors as required
  • Help prepare materials required for board and other meetings

 QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each of the job specific duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/ or ability required.

• Bachelor’s Degree (B.A.) from a four-year college or university and an appropriate amount of experience to complement education
• Exceptional writing and editing skills
• Minimum of five years marketing experience (including any of the following: journalism, creative or technical writing, copyediting, proofing)
• Excellent computer skills. Experience with various software packages and platforms, which include but are not limited to Microsoft Office, InCopy, ISSU, GTxcel, Asana, Adobe Creative Cloud, etc.
• Ability to read, analyze, and interpret complex documents
• Experience working for an association is a plus
• Excellent interpersonal skills

Reports directly to the Director of Marketing