Careers at MSP



Meeting Planner


The Meeting Planner plans and implements conventions, meetings, and educational activities of the client associations. Each meeting planner will be responsible for 10-15 meetings/year.

  1. Meetings Management
    • Learn and understand the objectives of the meetings.
    • Prepares in concert with the Senior Vice President, Meetings Management, a timeline for each meeting.
    • Works with the hotel staff and vendors to plan all details prior to meetings.
    • Works and communicates with internal staff on status of the meeting.
    • Coordinates staff travel, arrangements and schedules for on-site duties of the meetings.
  2. Meeting Promotions
    • Works in concert with the Communications/Marketing departments to prepare brochures, vertical responses, website updates, social media and other information for promotion of each meeting.
    • Works in concert with the Communications/Marketing departments to prepare the program brochure and final program and other informational literature for attendee packets.
    • Coordinates agenda preparation.
    • Prepares meeting materials and packets.
  3. Speaker Management
    • Communicate with speakers to obtain information for promotional brochures, handouts and any travel/hotel itineraries.
    • Coordinates and prepares the handouts production for the client meetings.
    • Arranges travel and hotel accommodations for speakers.
  4. Registration
    • Works in concert with Member Services staff who oversees the registration process including creating meetings database and reports, entering registrations, running badges/reports and ordering supplies for client meetings.
  5. Financial Management
    • Works with the Senior Vice President, Meetings to prepare meetings budgets as required.
    • Monitors meetings expenses and keep the Executive Director updated on all financial expenditures.
    • Consolidates invoices
  6. Exhibitors and Sponsorships Management
    • Works with the exhibits/sponsorship staff to oversee the setup and needs of each exhibitor and/or sponsor.
  7. On-Site Management
    • Leads and works on site to make sure all functions go as planned
  8. Special Events
    • Works with appropriate association volunteers and staff on social functions/special events, as required.
  9. Other Duties As Assigned
  • Highest personal standards
  • Highest ethical standards
  • Highest work ethic
  • Loyalty and dedication to work
  • Team player
  • Self-motivated
  • Effective manager
  • Customer service oriented
  • College degree or comparable experience
  • 3+ years experience working on meetings in an association environment
  • Demonstrated budgeting and financial management skills
  • Experience working in convention and hotel facilities
  • Computer literate with proficiency using Word, Excel, and databases is a plus
  • Excellent project management, problem solving, and organizational skills
  • Ability to work effectively with a variety of people at all levels
  • Ability to work under pressure and meet deadlines
  • Excellent verbal and written communication, presentation, negotiation and facilitation skills
  • Must have the ability to work independently.
  • Strong customer service orientation
  • Detail oriented and accurate
  • Association experience is desirable.
Resume and salary requirements to be sent to:

Grace L. Jan, CAE, CMP
Senior Vice President, Meetings Management
1300 Piccard Drive, Suite LL14
Rockville, MD 20850 +